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AGM Preparation for Owners

posted May 31, 2011, 8:11 PM by PMO Posting

The 4th AGM will be held on Saturday, July 2nd, 2011 at 3:00pm.  Just as the JMC prepares, so must owners prepare for the AGM. Consider the following steps:

  •  Watch out for AGM notices posted on the notice board and ATC website.
  • Any motion to be proposed for consideration at the AGM must be submitted in writing and received by the Property Management Office (PMO) on or before Saturday, June 18th, 2011. All motions must be signed by the proposer and seconded with their names, NRIC numbers and unit numbers. No one likes surprises - not the committee and not the other owners.  Generally, last minute motions result in conflict, lengthy discussions and often prevent the committee from gathering necessary information to give to the owners at the meeting. The proposed motion should include: a title of the motion, a description of the motion, the motions impact on ATC and the method of implementation (including materials & costs, if applicable). Since this is your motion, be ready to present it at the AGM as you are trying to convince the other residents to adopt your motion. 
  • Read the meeting notice, agenda and any information sent with the meeting notice. Prepare your comments and questions. Get ready to discuss resolutions and vote on resolutions.
  •  Make sure that you are current with your service charges and any other money owed to the ATC Joint Management Body (JMB).
  • Joint purchasers shall not be entitled to vote except by way of a jointly appointed proxy. This form is available from the PMO.
  •  Arrive early for the meeting for registration and plan to stay for the entire meeting so that your vote counts for all resolutions.
  •  Consider becoming a JMC member or volunteering on a special project with a view of helping your community.
  • Elect conscientious and honorable JMC members.  Get to know their experience and background.

The success of a JMB can only come from active participation from its members. Whether one participates in the meetings or volunteers to be a JMC member, owners should know that major decisions are made at these meetings and should strive to attend each and every meeting called.  By not attending, decisions can be passed by a small minority that can adversely affect the majority of residents until it is challenged at the next AGM or EGM.